We keep this simple: we collect only what we need, we never sell your data, and you are always in control. If you have questions, email us at hello@octolean.be.
1. Who we are
Octolean ("we", "our", "us") is a process optimisation startup that helps teams automate repetitive workflows using intelligent integrations. This Privacy Policy explains how we collect, use, and protect your personal data when you use our website or services.
Our registered contact for privacy matters: hello@octolean.be
Heiken 58, 2860 Sint-Katelijne-Waver, Belgium · BE 0767.794.491
2. What data we collect
Data you give us directly
- Contact form: name, email address, subject, message, and your consent checkbox response.
- Newsletter signup: your email address.
Data we collect automatically
- Usage data: pages visited, time spent, browser type, device type, and referring URL — collected via anonymous analytics.
- Cookies: see our Cookie Policy for full details.
3. Why we process your data
We process your personal data only for the following purposes:
- To respond to your contact form submission (legal basis: legitimate interest / your consent).
- To send you newsletter emails you subscribed to (legal basis: consent).
- To improve our website and services (legal basis: legitimate interest, using aggregated analytics).
- To comply with legal obligations where applicable.
4. How long we keep your data
- Contact form messages: retained for up to 2 years, then permanently deleted.
- Newsletter subscribers: retained until you unsubscribe.
- Analytics data: aggregated, anonymised, retained for up to 24 months.
5. Who we share data with
We do not sell, rent, or trade your personal data. We may share your data with:
- Email delivery providers to send responses and newsletters (processors bound by data processing agreements).
- Analytics tools that process data in anonymised form only.
- Legal authorities if required by law.
6. Your rights (GDPR)
If you are located in the European Economic Area, you have the following rights:
- Access: request a copy of the personal data we hold about you.
- Rectification: ask us to correct inaccurate data.
- Erasure: request deletion of your personal data.
- Restriction: ask us to limit how we use your data.
- Portability: receive your data in a structured, machine-readable format.
- Objection: object to processing based on legitimate interest.
- Withdraw consent: unsubscribe from our newsletter at any time via the unsubscribe link in any email.
To exercise any right, email us at hello@octolean.be. We will respond within 30 days.
7. Data security
We use industry-standard measures to protect your data: HTTPS encryption, access controls, and regular security reviews. No method of transmission over the internet is 100% secure, but we do everything reasonably practical to protect your information.
8. International transfers
If data is transferred outside the EEA, we ensure appropriate safeguards are in place (such as Standard Contractual Clauses approved by the European Commission).
9. Children's data
Our services are not directed to children under 16. We do not knowingly collect personal data from children. If you believe a child has provided us with data, please contact us and we will delete it immediately.
10. Changes to this policy
We may update this Privacy Policy from time to time. When we do, we update the "Last updated" date at the top. We encourage you to review this page periodically.
11. Contact
Questions or concerns? Reach us at hello@octolean.be or use the contact form on our website.